Policy and Procedures for Instructors
If an instructor enters a classroom and hears a beeping sound, the alarm system in that classroom has not been disarmed. Instructors will need to disarm the alarm system by entering the alarm code within 30 seconds. If you are not able to enter the code, the alarm system will be triggered. Instructors who set off the alarm system must immediately call UT Campus Police at 471-4441 and explain that you set off the alarm. Over the phone, provide them with your name and your PIC (personal identification code).
If an instructor notices problems with the computers or any of the equipment in the classroom, they should request technical support from the proctor on staff, or notify our systems administrator by filing a support ticket.
Instructors in DWRL classrooms are encouraged to direct their students to the Student Media Lab for work on digital assignments. All computers in the Student Media Lab are equipped with the same software as classroom computers.
While instructors are also encouraged to use the Student Media Lab, we request that they do not hold office hours in Parlin 102. Instructors should, however, feel free to use Parlin 102 for work with students on digital projects outside of regular office hours.
Instructors in the Digital Writing & Research Lab (and their students) may check out any equipment belonging to the DWRL for use on digital projects or in their digital classroom.
To check out equipment, instructors and students will visit the DWRL main office in FAC 8, and an assistant director or the program coordinator will assist in the checkout process. Instructors and students checking out equipment must be prepared to provide their name, EID, and driver’s license or ID number.
The standard checkout period is two weeks.
If an item is not returned to the DWRL by the end of the semester, a note will be placed in the instructor or student’s permanent university record. If the equipment is worth more than $75 and it is not returned before the end of the first week after semester’s end, the borrower’s identifying information will be turned over to university police.
Requesting Equipment and Software
If an instructor requires equipment or software that does not belong to the DWRL, they can contact the program coordinator to request the necessary items.
In order to offer instructors additional pedagogical support, the DWRL also staffs a “walk-in” Digital Pedagogy Mentoring Office, located in Parlin 8B. A DWRL staffer will be available in the Mentoring Office, Monday-Thursday 10AM-3PM. Instructors are encouraged to visit the Mentoring Office at any stage in the lesson planning process; staff members are available to brainstorm digital lesson plan or assignment ideas, to assist in digital skills development, to discuss classroom implementation, and to discuss the evaluation and assessment of digital artifacts.
If an instructor encounters a problem with any classroom technology, they can call for technical support by pressing the call button located at the instructor desktop station. A proctor will promptly visit the classroom to offer assistance.
In the unusual event that a proctor is not available, instructors can visit either FAC 8 or Parlin 102 to request support.
Most importantly, FERPA applies to student work and student grades, which may not be disclosed to anyone besides the student without their express, written permission. This applies to the use of student work as a classroom example or the publishing of student work online. While the Digital Writing & Research Lab encourages instructors in digital classroom to showcase student work on the DWRL website, instructors should secure students’ written permission before submitting student work for publication.
Instructors should note that FERPA requires them to protect students’ grades and personal information when returning assignments and posting students’ grades. Instructors should especially take care when transmitting or posting this information in digital environments. The only approved methods of storing or posting students’ work or grades in digital environments are Canvas and UTBox.
Since UT receives federal funds, FERPA applies to the University of Texas. Your failure to comply with these standards could result in serious consequences, such as job termination. To fully understand FERPA, please read http://registrar.utexas.edu/students/records/ferpa/.