Policy and Procedures for Instructors
A staffer in the Digital Writing & Research Lab will be responsible for opening and closing all classrooms each day. A staff member will disarm the alarms in all classrooms each morning, and they will turn on the lights in each room to signify that those rooms are available and open for use. Instructors can enter their classroom by swiping their UT ID next to the keypad.
Please keep classroom doors propped open between classes so students do not have to wait in the hallway.
If an instructor enters a classroom and hears a beeping sound, the alarm system in that classroom has not been disarmed. Instructors will need to disarm the alarm system by entering the alarm code within 30 seconds. If you are not able to enter the code, the alarm system will be triggered. Instructors who set off the alarm system must immediately call UT Campus Police at 471-4441 and explain that you set off the alarm. Over the phone, provide them with your name and your PIC (personal identification code).
If an instructor notices problems with the computers or any of the equipment in the classroom, they should request technical support from a staff member, and notify our systems administrator by filing a support ticket.
The Digital Writing & Research Lab hosts a Student Media Lab in Parlin 102. The Student Media Lab is a space that is available to staff members, instructors in DWRL classrooms, and their students.
Instructors in DWRL classrooms are encouraged to direct their students to the Student Media Lab for work on digital assignments. All computers in the Student Media Lab are equipped with the same software as classroom computers.
While instructors are also encouraged to use the Student Media Lab, we request that they do not hold office hours in Parlin 102. Instructors should, however, feel free to use Parlin 102 for work with students on digital projects outside of regular office hours.
Most importantly, FERPA applies to student work and student grades, which may not be disclosed to anyone besides the student without their express, written permission. This applies to the use of student work as a classroom example or the publishing of student work online. While the Digital Writing & Research Lab encourages instructors in digital classroom to showcase student work on the DWRL website, instructors should secure students’ written permission before submitting student work for publication.
Instructors should note that FERPA requires them to protect students’ grades and personal information when returning assignments and posting students’ grades. Instructors should especially take care when transmitting or posting this information in digital environments. The only approved methods of storing or posting students’ work or grades in digital environments are Canvas and UTBox.
Since UT receives federal funds, FERPA applies to the University of Texas. Your failure to comply with these standards could result in serious consequences, such as job termination. To fully understand FERPA, please read http://registrar.utexas.edu/students/records/ferpa/.